Certified translation for immigration to Canada: What you need to know

Alexandra Miekus
Published: July 2, 2021

When applying for immigration or permanent residence, you may be asked to provide certified translations of your official documents into English or French - Canada's two official languages.

An important step in the process of immigrating to Canada is submitting documents to support your application - for example, your birth certificate, marriage certificate, criminal record, or degrees.

This is true for permanent residence applications through Express Entry, as well as applications for work permits or family sponsorships, among many other immigration pathways.

If your documents are in a language other than English or French, they must be accompanied by an official translation of the original document in English or French. The translation will have to include seals and signatures and all elements appearing on the original document to be considered complete. The translation will also have to bear the name and signature of the translator.

Discover if You’re Eligible for Canadian Immigration

What are the requirements for supporting documents that are not in English or French?

You will need to submit translations of your supporting documents if they are not in one of Canada's official languages, and they will have to meet the requirements of Immigration, Refugees and Citizenship Canada or your application may be rejected.

When you submit documents in a language other than English or French, you must provide :

  • a complete certified translation of the original document or of a certified copy of the original;
  • the original document in the foreign language or a certified copy of the original document. When a certified copy of the original document is submitted, the translator must stamp both the certified copy and the translation.

If a translation cannot be provided by a certified translator, it must be accompanied by an affidavit and the original document.

You will be responsible for the cost of translations.

If, however, your documents are already in English or French they do not need to be translated, even if they are not in the language in which the application was completed. For example, if you complete your application in French, you can submit your supporting documents in English.

Who is a certified translator?

A certified translator is a person who is a member in good standing of an organization of professional translators and interpreters in Canada or abroad. A translator's certification may be confirmed by a seal or stamp indicating his or her membership number in the professional association with which they are affiliated.

For translation in Canada, you will need to use the services of a translator who is authorized to translate documents and is in good standing with his or her provincial or territorial agency. Here are some examples:

  • Ordre des traducteurs, terminologues et interprètes agréés du Québec (OTTIAQ)
  • Association of Translators and Interpreters of Ontario (ATIO)
  • Society of Translators and Interpreters of British Columbia (STIBC)

If, however, you are using the services of a translator outside of Canada, you must make sure that the person you are hiring is officially recognized or authorized to work as a certified translator in the country where the translation is being done.

Your translations must not be done by:

  • yourself;
  • a member of your family;
  • your immigration representative or consultant;
  • a member of your family who is a lawyer, notary, or translator is also not allowed to translate your documents.

What happens if I don't submit translations for my documents?

Submitting documents without a translation will cost you time and money.

When IRCC receives an application that includes documents that should be accompanied by a translation but are not, you will be asked to provide it. You will also have to resubmit your application with the original documents and the corresponding certified translations.

Discover if You’re Eligible for Canadian Immigration

© CIC News All Rights Reserved. Visit CanadaVisa.com to discover your Canadian immigration options.

Share this article
Share your voice
Did you find this article helpful?
Thank you for your feedback.
Subscribe to our newsletter
Did you find this article helpful?
Please provide a response
Thank you for your helpful feedback
Please contact us if you would like to share additional feedback, have a question, or would like Canadian immigration assistance.
  • Do you need Canadian immigration assistance? Contact the Contact Cohen Immigration Law firm by completing our form
  • Send us your feedback or your non-legal assistance questions by emailing us at media@canadavisa.com
Related articles
Where in Canada can I settle: applicants selected by province or territory vs by the federal government
From front to back the flags represent British Columbia, Manitoba, New Brusnwick, Nova Scotia, Quebec and Ontario provinces.
Canada invites candidates in Express Entry draw for STEM occupations
IRCC has issued ITAs to Express Entry candidates in the latest round of invitations.
The state of the Express Entry pool: March 2024
A group of people shown in multiple frames on a screen.
Express Entry vs PNP: Which one should I apply to?
A person walking on a path with two different options.
Top Stories
10 frequently asked questions by visitors to Canada
Comparing rental costs across Canada
Where in Canada can I settle: applicants selected by province or territory vs by the federal government
Join our free newsletter. Get Canada's top immigration stories delivered to your inbox.
Subscribe
More in Provinces
Where in Canada can I settle: applicants selected by province or territory vs by the federal government
From front to back the flags represent British Columbia, Manitoba, New Brusnwick, Nova Scotia, Quebec and Ontario provinces.
British Columbia and Manitoba invite provincial nominees
A picture of a Canadian flatland with mountains in the back.
Ontario releases 2024 PNP allocation; Three provinces nominate candidates in latest draws
Ontario will invite 21,500 candidates to apply for provincial nomination in 2024
Three provinces invite candidates in latest PNP results
A snapshot of the Canadian wilderness.
Link copied to clipboard