Six common work experience mistakes Express Entry candidates should avoid

Work experience is one of the most important parts of an Express Entry profile—it is often the single greatest factor contributing to your eligibility for a program, and your competitiveness as a candidate.

It’s also where many applicants make costly mistakes that can see their profiles greatly diminished or even thrown out altogether.

The problem? Express Entry manages three programs — the Canadian Experience Class (CEC), the Federal Skilled Worker Program (FSW), and the Federal Skilled Trades Program (FSTP). Each has its own work experience rules.

On top of that, the Comprehensive Ranking System (CRS) scores your experience separately from what makes you eligible.

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This article will aim to shed light on the most common pitfalls and the rules that cause them, so you can risk-proof your work experience for the Express Entry system.

The most common mistakes

1. Getting your NOC wrong

This is one of the most frequent errors because it affects every applicant.

When assessing your work experience, Immigration, Refugees and Citizenship Canada (IRCC) doesn’t look at your job title. The reviewing officer checks whether you performed the lead statement and most of the main duties listed in the description of the occupation that you declared in your profile, under the National Occupation Classification (NOC) system (which Canada uses to categorise jobs in the country).

Adding the wrong NOC to your profile because you adhered more to the job title than to the actual roles, responsibilities, and work done can have dire consequences—including having your profile being found invalid for Express Entry altogether or needing to return an ITA that you received.

This matters most under FSWP, where your qualifying year must match one primary occupation.

What to do to avoid this: Read the full NOC description for the code you want to claim. Compare the listed duties to what you did day-to-day, not just the title on your contract. Make sure to also pay attention to the exclusions listed on each NOC page.

For more information on finding the correct NOC for your work experience, and common mistakes that people make when choosing a NOC, visit our dedicated articles.

2. Counting work done while studying

This one catches many international graduates off guard.

The rules around counting work experience differ depending on the program and whether you’re looking at eligibility or CRS points.

For CEC and FSTP eligibility: Work you did while you were a full-time student in Canada doesn’t count toward the one-year minimum.

For FSWP eligibility: Student work can count toward the one-year requirement — as long as it was paid, continuous, and meets the other program rules.

For CRS points: Canadian work experience gained while studying full-time in Canada also doesn’t count. IRCC says foreign work experience gained while studying full-time outside Canada can count toward CRS points.

The same job could count for one purpose and not another.

What to do to avoid getting mixed up: Assess each part of your work experience on both standards: program eligibility and CRS points, understanding that one bit of work experience can count towards both. Once you have met basic eligibility, you can then focus on CRS points contribution.

3. Miscounting hours or missing time windows

For program eligibility, IRCC measures work experience in hours, not months on a calendar.

One year of full-time work equals 1,560 hours (30 hours per week). For FSTP, two years equals 3,120 hours. This work experience must also be gained within a certain time period, which differs for each program.

Two common errors can occur here:

• Thinking overtime speeds things up: IRCC caps full-time at 30 hours per week. Working 50-hour weeks won’t get you one year faster; this will still only be counted as 30 hours/per week.
• Attempting to use work experience that falls outside the time window. Each program has a look-back period.
  • CEC looks at the last three years.
  • FSWP looks at the last 10 years.
  • FSTP looks at the last five years.

Experience outside that window won’t count for eligibility — even if it still appears to meet all other eligibility criteria.

What to do here: Calculate your work experience, keeping in mind the work experience window for your program, and that work hours/week are capped at 30.

Note: that this primarily impacts program eligibility; work experience for CRS points is counted by month, rather than hours worked per week, so counting rules can differ.

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4. Claiming work that doesn’t count

Even outside of work done as a student, the following kinds of work do not qualify (for program eligibility or CRS points), even if you did it in Canada:

• Unpaid or volunteer work doesn’t count. Your experience must be paid for all Express Entry programs.
• Work without authorization doesn’t count for CEC, nor for CRS points for Canadian work experience. You must have had legal permission to work in Canada at the time you gained your work experience.
• Self-employment doesn’t count toward CEC eligibility. IRCC has a narrow exception for certain physicians (who are considered self-employed due to technicalities of work), but the general rule is clear. Canada has other immigration pathways for self-employed people.

How to avoid errors in counting work experience here: If you’re unsure whether your work arrangement counts, check out the specific program requirements before claiming work experience for program eligibility or CRS points.

5. Assuming remote work counts as Canadian experience

For work experience to qualify as Canadian work experience eligible under the CEC, IRCC requires that you were physically in Canada and working for a Canadian employer.

Working remotely for a Canadian company while living abroad doesn’t meet this test. Neither does working for a foreign employer while in Canada.

This matters most for people who split time between countries or worked remotely during periods when travel was difficult.

How to avoid mistakes here: If you are claiming work experience for CEC as a remote worker, remember to factor in where you were at the time of working remotely to determine whether certain work experience can count towards program requirements or not.

6. Not adhering to all requirements for category-eligible work experience

Qualifying for an Express Entry category can get you an invitation to apply (ITA) for permanent residence at a much lower CRS score than standard program-based draws.

However, it is important to note that work experience for a category must meet several of the conditions that we have discussed above. Moreover, to be eligible for most occupation-based categories, you must have:

• 12 months of work experience in a single eligible occupation for a given category.
  • This can be full-time or equivalent part-time work experience.
  • This work experience can be gained in Canada or abroad.
  • This work experience does not have to be continuous.

How to avoid mistakes here: While this seems simple, there are several associated factors candidates must consider when claiming work experience for a category, including (but not limited to):

• Your work experience actually does match a category-eligible occupation (see point 1);
• You have counted your work experience* correctly by the system that Express Entry uses (see point three); and
• You had proper authorization to work in Canada for any Canadian work experience that you will be counting (see point four).

*Note: due to the stipulation that category-eligible work experience can be both non-continuous and made up of part-time work experience, there are multiple ways a candidate can count category-eligible work experience.

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